Author: paul.gray

Add, delete a bookmark.

A bookmark is a simple tool using which you can save shortcuts to some particular parts of a document and can reach those parts of the document directly by simply clicking on the bookmark.
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To add a bookmark to a place in a document, first of all click on that particular place. After this, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Bookmark’. This will open the ‘Insert Bookmark’ dialog box.

In this dialog box, enter a name for the bookmark and then click on ‘OK’. The bookmark will get inserted into the document.

To use a bookmark, click on ‘View’ from the main menu bar and from the resulting menu, click on ‘Navigator’. This will open the ‘Navigator’. In the navigator, when we expand ‘Bookmarks’, we get a list of all the bookmarks present in the document. Simply click on the bookmark from this list and the control will shift to that portion of the document. Now close the navigator and start working.

To delete a bookmark, open the same ‘Insert Bookmark’ dialog box. This dialog lists all the bookmarks present in the document. Simply select the bookmark which you need to delete and then click on ‘Delete’ button. This will delete the selected bookmark.
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Mark an index: main entry, subentry. Delete a marked index entry.

An index entry is a technique which helps us in defining some areas in a document which we might need to be used as the headings in a table of contents. This simply means that using index entries, we can define some particular areas in a document to make them a heading in our table of contents.
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To mark an index entry, first of all select the text which you need to mark as an index entry. After this, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Indexes and Tables’, and from the resulting sub-menu, click on ‘Index Entry’. This will open the ‘Insert Index Entry’ dialog box.

In this dialog box, we have a number of options. Under the ‘Index’ drop-down list, we can choose the type of index entry we need to mark. The type to be selected depends on the type of index we need to create. If we are going to use this index entry for a table of contents, then we can select the ‘Index’ as ‘Table of Contents’ and if we need to use some other type, we can choose ‘User Defined’.

Under ‘Level’, we can select the level of the heading which this index entry will be marked as. Level 1 means main heading, 2 means sub-heading and so on.

After selecting all the values, click on ‘Insert’ and then click on ‘Close’. This will insert the index entry into the document.

In order to delete a marked index entry, simply right-click on the index entry and from the resulting menu, click on ‘Index Entry’. This will open the ‘Edit Index Entry’ dialog box. In this dialog box, among the different available options, simply click on the ‘Delete’ button. The index entry will get deleted.

Create, update an index based on marked index entries.

We discussed in the last section that index entries can be used as headings in table of contents. Here we will see how exactly this can be achieved.

To create a table of contents based on marked index entries, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Indexes and Tables’, and from the resulting sub-menu, click on ‘Indexes and Tables’. This will open the ‘Insert Index/Table’ dialog box.

In this dialog box, under the ‘Index/Table’ tab, we have a number of options. Under the ‘Type and Title’ area, we can insert the ‘Title’ for the new table of contents and under ‘Type’, we can choose the type of index which we need to create. Here we are creating a ‘Table of Contents’ and hence we are going to choose the ‘Type’ as ‘Table of Contents’.

After this, under the ‘Create From’ area, we have a number of checkboxes. To create a table of contents based on marked index entries, check the ‘Index marks’ checkbox.

After this, click on ‘OK’. The required table of contents will get inserted into the document.

To update a table of contents, simply right-click on the table of contents and from the resulting menu, click on ‘Update Index/Table’. This will update the table of contents with the latest changes which have been done to the document.
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Create, update a table of figures based on specified styles and formats.

In the same way as we can create a table of contents, we can also create a table of figures in Writer. A table of figures lists all the tables, graphics and objects present in the document in a table format. Whenever a new graphic or table is added to the document, these changes automatically appear in the table of figures when it is next updated.
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To create a table of figures based on specified heading styles and formats, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Indexes and Tables’, and from the resulting sub-menu, click on ‘Indexes and Tables’. This will open the ‘Insert Index/Table’ dialog box.

In this dialog box, under the ‘Index/Table’ tab, we have a number of options. Under the ‘Type and Title’ area, we can insert the ‘Title’ for the new table of contents and under ‘Type’, we can choose the type of index which we need to create. Here we are creating a ‘Table of Figures’ and hence we are going to choose the ‘Type’ as ‘User-Defined’.

After this, under the ‘Create From’ area, we have a number of checkboxes. To create a table of figures based on specific heading styles and formats, check the ‘OLE objects’, ‘Graphics’ and ‘Tables’ checkboxes.

After this, click on ‘OK’. The required table of figures will get inserted into the document.

To update a table of figures, simply right-click on the table of figures and from the resulting menu, click on ‘Update Index/Table’. This will update the table of figures with the latest changes which have been done to the document.
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Create, update a table of contents based on specified heading styles and formats.

Writer’s table of contents feature lets you build an automated table of contents from the headings in your document. These entries are automatically generated as hyperlinks in the table. Whenever changes are made to the text of a heading in the body of the document or the page on which the heading appears, those changes automatically appear in the table of contents when it is next updated.

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Before you start, make sure that the headings are styled consistently. For example, you can use the Heading 1 style for chapter titles and the Heading 2 and Heading 3 styles for chapter subheadings.

To create a table of contents based on specified heading styles and formats, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Indexes and Tables’, and from the resulting sub-menu, click on ‘Indexes and Tables’. This will open the ‘Insert Index/Table’ dialog box.

In this dialog box, under the ‘Index/Table’ tab, we have a number of options. Under the ‘Type and Title’ area, we can insert the ‘Title’ for the new table of contents and under ‘Type’, we can choose the type of index which we need to create. Here we are creating a ‘Table of Contents’ and hence we are going to choose the same as ‘Type’.

After this, under the ‘Create From’ area, we have three checkboxes. To create a table of contents based on specific heading styles and formats, check the ‘Outline’ and ‘Additional styles’ checkboxes. This will enable a small button in front of the ‘Additional styles’ checkbox. Click on this button to open the ‘Assign Styles’ dialog box.

In this dialog box, under ‘Styles’, we have all the different text formatting styles available in Writer. Here we can select the particular formatting based on which we want to create the table of contents. This means that the styles which will be selected here will be used to define the headings and subheadings for the table of contents and any text which uses these styles will be treated as a heading or a subheading. This is why it is very important to have all the text with proper formatting styles.

To select a style as a heading or a subheading, simply click on the style and using the left/right buttons present at the bottom left corner of the dialog, move that style to position 1, 2 or any of the required positions up to 10. Position 1 means heading, 2 means subheading and so on.

After selecting the required style, click on ‘OK’. This will return the control to the ‘Insert Index/Table’ dialog box. Here, click on ‘OK’. The required table of contents will get inserted into the document.

To update a table of contents, simply right-click on the table of contents and from the resulting menu, click on ‘Update Index/Table’. This will update the table of contents with the latest changes which have been done to the document.
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Insert, modify footnotes, endnotes.

Footnotes and Endnotes in a document are used to give credit to sources of any material which is being borrowed, summarized or paraphrased in that document. They are intended to refer readers to the exact pages of the works listed in the Works Cited, References, or Bibliography section.
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The main difference between Footnotes and Endnotes is that Footnotes are placed numerically at the foot of the very same page where direct references are made, while Endnotes are placed numerically at the end of the essay on a separate page entitled Endnotes or Notes.

This means that the Footnotes are placed at the end of the same page and provide references to the text on that same page while the Endnotes are placed at the end of the whole document and provide references to the content of the entire document.

To insert Footnotes or Endnotes, place the mouse pointer on the exact point where the footnote or the endnote needs to be inserted and then click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Footnote/Endnote’. This will open the ‘Insert Endnote/Footnote’ dialog box.

In this dialog box, under ‘Type’ we have two radio buttons to select whether we need to insert a footnote or an endnote. Select the appropriate radio button here. Under ‘Numbering’ we can select what numbering type we need to use for the footnote or endnote. If you need to use a particular numbering, select ‘Character’ radio button and then select the required character by clicking on ‘Choose’.

After selecting all the required values, click on ‘OK’. The footnote or the endnote will get inserted into the document. A footnote will be a superscript character in the text and the same character will be present at the bottom of the page where we can describe the footnote briefly. In the same way an endnote will be a superscript character in the text and then the same character at the end of the document.

These characters, the superscript and the one below the page or at the end of the document work as a link to each other. When mouse pointer is hovered over these, then the pointer changes into a small hand symbol along with a small comment about the footnote or the endnote.

To modify a footnote or endnote, hover over the footnote or endnote. The mouse pointer will take the shape of a small hand sign. Now, right-click once and from the resulting menu, select ‘Footnote/Endnote’. This will open the ‘Edit Footnote/Endnote’ dialog box. Make the appropriate changes here and then click on ‘OK’. The footnote or the endnote will get modified accordingly.

Convert a footnote to an endnote. Convert an endnote to a footnote.

To convert a footnote to an endnote or vice versa, hover over the footnote or endnote. The mouse pointer will take the shape of a small hand sign. Now, right-click once and from the resulting menu, select ‘Footnote/Endnote’. This will open the ‘Edit Footnote/Endnote’ dialog box. Now change the type here using the ‘Type’ radio buttons and then click on ‘OK’. The footnote or the endnote will get converted into an endnote or a footnote respectively.

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Add a caption above, below a graphical object or table.

In simple terms, a caption is a title or a small introduction or description which describes any graphical object or a table in small detail. In LibreOffice Writer, we can add a caption to a graphical object or a table.
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To add a caption, right-click on the graphical object and from the resulting menu, click on ‘Caption’. This opens the ‘Insert Caption’ dialog box. In this dialog, under ‘Caption’, we can add the text which is required to be added as the caption for the object and then under ‘Properties’, in the ‘Position’ field, we can select among the two values ‘Above’ and ‘Below’ to add the caption above or below the object.

After making all the changes click on ‘OK’. The caption will get added in the document.

Add, delete a caption label.

To add a caption label, we need to follow the same steps which have been mentioned in the last section. In the same ‘Insert Caption’ dialog box, under ‘Caption’, we can add the required caption label.

To delete a caption label, click once on the caption and then you can delete the caption using the backspace key from the keyboard.

Change caption number format.

To change the caption number format, we need to open the same ‘Insert Caption’ dialog box which we have used in the earlier sections.

In this dialog box, under ‘Properties’, in the ‘Numbering’ field, we can select among the different available caption number formats. After selecting the required format, click on ‘OK’. The changes will get saved in the document.

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As we have seen in the last section, we can convert delimited text into a table in Writer. In the same way, we can convert a table into delimited text.

To convert a table into text, first of all select the table which needs to be converted into text. After this, click on ‘Table’ from the main menu bar and from the resulting drop-down menu, click on ‘Convert’. This will give another menu which contains two options. Click on ‘Table to Text’ from this menu. This will open the ‘Convert Table to Text’ dialog box.
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In this dialog box, under ‘Separate Text At’, we have a number of radio buttons which give the characters which will be used to separate the different columns of the table when the table will be converted into text. Select the appropriate character here. ‘Other’ can be chosen to use a custom character.

After selecting the appropriate character, click on ‘OK’. The table will get converted into text.

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Convert delimited text to a table.

In Writer, we can convert delimited text into a table. The text to be converted must contain characters to indicate column separators. Paragraph marks indicate an end of a table row. This means that a continuous piece of text where a character, say a semicolon, separates the different columns and a paragraph character indicates the end of a row can be converted into a proper table in Writer.
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To do this conversion, first of all select the text which needs to be converted into a table. After this, click on ‘Table’ from the main menu bar and from the resulting drop-down menu, click on ‘Convert’. This will give another menu which contains two options. Click on ‘Text to Table’ from this menu. This will open the ‘Convert Text to Table’ dialog box.

In this dialog box, under ‘Separate Text At’, we have a number of radio buttons which give the characters which separate the different columns of the table in text format. Select the appropriate character here. ‘Other’ can be chosen to use a custom character.

Some other options are also present in this dialog box, which can be selected as per the requirements. If a particular format needs to be chosen for the table which is going to get created then we can use the ‘AutoFormat’ option. Click on the ‘AutoFormat’ button and this will display the ‘AutoFormat’ dialog box. The required format can be chosen from this dialog.

After selecting all the appropriate options, click on ‘OK’. The selected text will get converted into a table.

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Sort data by one column, by multiple columns at the same time.

Sorting data means arranging data as per some pre-defined structures. To sort data in a table in Writer, first of all we need to select the table which needs to be sorted. After this, click on ‘Table’ from the main menu bar and from the resulting drop-down menu, click on ‘Sort’. This will open the ‘Sort’ dialog box.

In this dialog box, in the ‘Sort Criteria’ area, different columns can be selected, according to which the sorting needs to be done. The order of sorting, whether ascending or descending, can also be chosen.
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Some other options are also present in this dialog box, which can be selected as per the requirements. After selecting all the appropriate options, click on ‘OK’ and the sorting will be done.

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Allow, do not allow row(s) to break across pages.

To allow rows of a table to break across pages in a document, right-click once anywhere inside the table and form the resulting menu, click on ‘Table’. This will open the ‘Table Format’ dialog box.
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In this dialog box, under the ‘Text Flow’ tab, we have a checkbox ‘Allow row to break across pages and columns’. To allow rows to break across pages, check this checkbox and then click on ‘OK’. If we do not want to allow the rows to break across the pages, uncheck this checkbox and then click on ‘OK’.

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