Author: user

Spell check a presentation and make changes like: correcting spelling errors, deleting repeated words.

To spell check a presentation, click on ‘Tools’ from the main menu bar and from the resulting drop-down menu, click on ‘Spelling and Grammar’. This will open the ‘Spelling and Grammar’ dialog box. This dialog lists all the incorrect words in the current presentation by highlighting them in red under ‘Not in dictionary’ area. The suggestions for the correct spellings for these words are also shown in the ‘Suggestions’ area.
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In order to make changes to incorrect words, select the appropriate correct suggestion for the incorrect word from the ‘Suggestions’ area, and then click on ‘Correct’. This will replace the incorrect word with the correct one selected from the given suggestions. This is how the corrections can be done to a presentation.
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Hide, Show Slides

In Impress, we can choose to hide a slide. To hide a slide, select the slides that you want to hide in the Slides pane, or in Slide Sorter view. After this, click on ‘Slide Show’ from the main menu bar and from the resulting menu, click on ‘Hide Slide’. The slide will now be displayed grayed out to indicate that it is hidden. The hidden slide is not deleted and remains in the file.
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[show_slider name=understanding-presentations-hide-show-slides]
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To show a hidden slide, select the hidden slides that you want to show in the Slides pane, or in Slide Sorter view. After this, click on ‘Slide Show’ from the main menu bar and from the resulting menu, click on ‘Show Slide’. The slide will now become visible.

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Add presenter notes to slides.

Notes provide a convenient way to create reminders or add extra information to slides in a presentation. Notes are not displayed during a slide show. However, using dual displays, you can display any notes on the second display as a presentation cue. You can also print the notes and use them as handouts.
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To add notes to a slide, first of all select the slide to which you want to add notes to. After this, click on ‘View’ from the main menu bar and from the resulting menu, click on ‘Notes Page’ to open the ‘Notes view’. Click in the text box showing ‘Click to add notes’ and type or paste text or graphics as required. When you have finished entering notes, return to ‘Normal view’.
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Add, remove preset animation effects for different slide elements.

Slide animations are applied to individual slide elements like charts, graphics, titles, bullet points etc. We apply slide animation from ‘Normal View’ so that each element on the slide can be selected.
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[show_slider name=understanding-presentations-animation-effects]
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Now to apply animation, choose option ‘Custom Animation’ from the Tasks Pane or from ‘Slide Show’ option in the main menu bar. The following dialog box will appear.

To add custom animation effects we click on the ‘green plus (+) sign’ as has been shown in the above dialog box. Upon clicking the ‘green plus sign’, a new dialog box appears. Now, from this dialog box various animation effects can be applied. We will discuss about each one of these.

Firstly, if we want to apply an animation effect to an object for the way it should be displayed on the screen, select the ‘Entrance’ tab and then select the appropriate effect from the list that appears.

Secondly, if we want to apply animation effects to objects for changing the color, then select the ‘Emphasis’ tab and choose the effect from the list that appears.

Thirdly, if we want to apply an animation effect to an object for the way it leaves the screen, then select the ‘Exit’ tab and choose the effect from the list that appears.

After selecting the appropriate effect, click on ‘OK’ and the effect will get applied to the object.

We can set the speed of the animation effects from the ‘Speed’ option as has been shown in the above illustration and we can also check the ‘Automatic Preview’ checkbox if we need to see the effects before applying them to the objects.

All the animation effects we have applied will appear in the form of a list in the ‘Custom Animation’ section in the Task Pane. Now to start the animation, we can choose the options from the ‘Start’ drop down list. If we need to start the animation on the click of a mouse then choose the ‘On Click’ option or if we need to run the animation at the same time as the previous animation then choose the ‘With Previous’ option and if we need to run the animation as soon as the previous animation ends then choose the ‘After Previous’ option. The visual description of all these options has been shown in the illustration.

We can remove the animation effects from the object by simply selecting the effect from the ‘Custom Animation’ area and clicking on remove button represented by red colored ‘X’ sign and the effect will get removed from the object.
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Add, remove transition effects between slides.

Slide transitions represent the effects which are displayed when we move from one slide to another in a presentation. Slide transition effects can be both added as well as removed according to the presenter’s requirements.
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We can add transition effects by selecting ‘Slide Transition’ from the Tasks Pane or by selecting ‘Slide Transition’ from the ‘Slide Show’ option on the main menu bar. First of all select the slide in the slide pane for which we need to add the transition. If we want to apply transition effects to all the slides then do not select any slide in the slide pane.

Now in the ‘Slide Transition’ dialog box, select the type of transition you need to apply under ‘Apply to Selected Slides’ list. We can modify the selected transition effect by changing the speed or adding sound from the ‘Modifying Transition’ area. The sound can be added from the ‘Sound’ drop-down list.

When we choose to add sound in the slide transition, ‘Loop until next sound’ option becomes enabled as shown in the above diagram. If we choose this option then the sound is played repeatedly till the next sound starts and if we have only one sound selected then it will keep repeating during the entire slide show.

After selecting all the slide transition effects, we can choose from the ‘Advance Slide’ area how we need to proceed to the next slide, whether by clicking the mouse or automatically after some time. If we choose to proceed automatically, then we need to define the time gap also.

We can remove the transition effects by selecting the slide from where we want to remove the transition effects and then selecting ‘No Transition’ option in ‘Apply to selected slide’ under ‘Slide Transition’.

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Group, un-group drawn objects in a slide.

Grouping objects means that a particular number of objects which are being grouped together will behave as one entity. So any operation which needs to be performed will be performed on the whole group together. We can group any number of objects in a slide by using the ‘Selection’ tool from the ‘Drawing Toolbar’ and then drawing an imaginary rectangle around the objects to be grouped.
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After this, eight green colored selection handles will get displayed around the objects.

Now, go to the ‘Format’ option on the main menu bar and then from the drop down that appears, select ‘Group’ and from the list that appears, select ‘Group’. The selected objects will get grouped together.

To ungroup the objects we need to follow the same steps as above. We can select the whole group by selecting any one of the objects. Now, click on the ‘Format’ option from the main menu bar and then select ‘Group’ from the drop down that appears and after this, select the option ‘Ungroup’ from the list that appears.

We can also right click on the selected grouped objects and then from the list that appears, choose the ‘Ungroup’ option.

Bring a drawn object one level forward, one level backward, to the front, to the back of other drawn objects.

To bring an object forward or to take it backward, first of all the select the object and then right-click on the selected object, and from the menu which gets displayed, click on ‘Arrange’. This will open a list of options. In this list, click on ‘Bring to Front’ to bring the object to the front, click on ‘Bring Forward’ to bring the object one level forward, click on ‘Send Backward’ to send the object to the back of the other drawn objects on the slide and click on ‘Send to Back’ to send the object one level backward.
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We can change the line color and line style of an object by using the ‘Line and Filling’ toolbar. First of all, go to the ‘View’ option on the main menu bar and then select the option ‘Toolbars’ from the drop down list that appears. Now select the option ‘Line and Filling’ from the list that appears. The ‘Line and Filling’ toolbar appears.
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We can change the line color by firstly selecting the line for which the color needs to be changed and then choosing the option ‘Line Color’ from the ‘Line and Filling’ toolbar. After clicking on this option, a drop down appears, from where we can select the appropriate color for the selected line.

We can change the line style by firstly selecting the line for which the style needs to be changed and then selecting the ‘Line Style’ option from the ‘Line and Filling’ toolbar. After clicking on this option, a drop down appears, from where we can select the appropriate style for the selected line.

Another way of changing the line color and style is by selecting the option ‘Format’ from the main menu bar and then choosing ‘Line’ from the drop down that appears. ‘Line’ dialog box will open up as has been shown below:

In this dialog box, under the ‘Line’ tab, we have the ‘Line Properties’ area. Here, we have the ‘Style’ and ‘Color’ drop-down lists from where we can choose the required color and styling for the selected line. After making the desired changes, click on ‘OK’ and the changes will get applied.

Apply a shadow to a drawn object.

We can apply a shadow to the drawn objects by using the ‘Line and Filling’ toolbar. We can open the ‘Line and Filling’ toolbar by following the same steps which have been discussed in the previous section. In the toolbar, we have an option, ‘Shadow’. Now, select the object to which we need to apply the shadow to and then select the option ‘Shadow’ from the ‘Line and Filling’ toolbar. The shadow will get applied to the selected drawn object.
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Enter text into a text box; block arrow, rectangle, square, oval, and circle.

We can enter text into a text box, a block arrow, a rectangle, a square, an oval or a circle by double clicking inside these drawn objects. A cursor appears inside the objects upon double-clicking and then we can enter text into the drawn objects.
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We can also change the font style or the type of font by changing the font properties from the ‘Text Formatting Toolbar’. The ‘Text Formatting Toolbar’ can be selected by going to the ‘View’ option on the main menu bar and then choosing ‘Toolbars’ option from the drop down that appears. After this, select the ‘Text Formatting Toolbar’ from the list that appears.

Change drawn object background color.

We can change the background color of an object by selecting ‘Format’ from the main menu bar and then choosing the ‘Area’ option from the drop down that appears. A dialog box appears from which, under the ‘Area’ tab, we can select the color we want to fill in the object. After making all the changes, click on ‘OK’ and the background color will get changed for the object.
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Add different types of drawn object to a slide: line, arrow, block arrow, rectangle, square, oval, circle, text box.

We can add the different drawn objects to a slide from the ‘Drawing Toolbar’. To activate the drawing toolbar, firstly go to ‘View’ option on the main menu bar and then select ‘Toolbars’ from the drop down that appears. Now, from the list that appears select the ‘Drawing’ option.
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The below shown drawing toolbar appears:

To add a line to a slide, select the ‘Line’ icon from the drawing tool bar. Now, click the mouse pointer in the main slide area where you need to draw the line and drag the mouse pointer without releasing till the desired length of the line and then release the cursor. The line will be drawn in the slide.

To add an arrow to a slide, select the ‘Arrow’ icon from the drawing tool bar. Now, click the mouse pointer in the main slide area where you need to draw the arrow and drag the mouse pointer without releasing till the desired length of the arrow and then release the cursor. The arrow will be drawn in the slide.

In the same manner we can draw a block arrow. Select the icon for the block arrow on the drawing toolbar and it will open a list of different block arrows which we can draw. Then select the desired block arrow and then click the mouse pointer in the main slide area where you need to draw the arrow and drag the mouse pointer without releasing till the desired length of the arrow and then release the cursor. The block arrow will get inserted in the slide.

We can draw a rectangle or a square in a slide by selecting the rectangle icon from the drawing toolbar. Now drag the mouse pointer in the slide to make it a square or a rectangle. After getting the desired shape, release the mouse button. The rectangle or square will get inserted in the slide. We can also draw a square by pressing the ‘shift’ key from the keyboard and then dragging the mouse simultaneously.

We can draw an oval or a circle by selecting the ellipse icon from the drawing toolbar. Now drag the mouse pointer in the slide to make an oval or a circle. After getting the desired shape release the mouse pointer. The oval or circle will get inserted in the slide. We can also draw a circle by pressing the ‘shift’ key from the keyboard and dragging the mouse simultaneously.

We can insert a text box in a slide by selecting the ‘T shape icon’ on the drawing toolbar. Now drag the mouse pointer in the slide to get the desired size of the text box and then release the mouse pointer. The text box will get inserted in the slide.
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Copy, move graphical objects, charts within the presentation, between open presentations.

To copy an object within a presentation or between open presentations, first of all select the object. Then right-click on the object and from the resulting menu click on ‘Copy’. Now go to the location where you want to copy this object to and right-click once and from the resulting menu click on ‘Paste’. This will copy the object to the new location which can be in the same presentation or a different one.
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To move an image within a presentation or between open presentations, first of all select the image. Then right-click on the image and from the resulting menu click on ‘Cut’. Now go to the location where you want to move this image to and right-click once and from the resulting menu click on ‘Paste’. This will move the image to the new location which can be in the same presentation or a different one.

Resize, delete graphical objects, charts in a presentation.

To resize an object, click once on the object so that the object gets surrounded by eight small green squares on its border. These squares are called ‘Selection Handles’. Now Place the mouse pointer on any of these squares and click and drag in order to increase or decrease the size of the object.

To delete an object, click once on the object so that the object gets surrounded by eight small green squares on its border. Then press the ‘delete’ button from the keyboard and this will delete the object from the document.

If we need more accurate resizing of graphical objects or charts, we can use the ‘Position and Size’ option form the ‘Format’ option present on the main menu bar. After clicking on ‘Position and Size’ option, the ‘Position and Size’ dialog box appears where, under ‘Size’, we can select the measurements which we desire for our graphical objects or charts. After selecting all the measurements, click on ‘OK’ and the desired changes will get applied to the graphical objects or charts.

Rotate, flip a graphical object.

We can rotate or flip a graphical object by double-clicking on the object so that eight red colored selection handles appear around the object. Now, take the mouse cursor on to one of these handles and when the rotation sign appears, rotate the picture to the desired position.

We can also rotate the graphical object by first selecting the object such that eight green colored selection handles appear around the object. Now select the ‘Format’ option from the main menu bar and choose ‘Position and Size’ option from the drop down that appears.

After selecting ‘Position and Size’, a dialog box appears. In this dialog, under the ‘Rotation’ tab, select the angle under ‘Rotation Angle’ by which you want to rotate the graphical object and then click on ‘OK’. The graphical object will get rotated by the selected angle.

Align a graphical object relative to a slide: left, centre, right, top, bottom.

We can align a graphical object by simply selecting the object and then going to the ‘View’ option in the main menu bar and selecting ‘Toolbars’ option from the resulting drop down list. Now select ‘Align Objects’ option from the menu that appears. This will open the ‘Align Objects’ dialog which contains all the options to align the graphical objects to the right, left, center, top or bottom of the slide. We can select the desired option and the object will get aligned accordingly.
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