Category: Advanced Presentations

This quiz is designed to test your knowledge of the contents of the Advanced Presentations Course, part of the Office Software Suite series. These quizzes are designed to improve your Presentation skills.
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There are twenty questions. The pass mark is 70 out of a potential 100 points, 5 for each question.

Once you are satisfied with your answers, complete your name and email address and select “Submit Quiz“ to have your answers marked.

You will shortly receive an email advising you of your score, whether you have passed the quiz, and how your answers have been scored. It will also include your Free Online Training course quiz completion Certificate for the appropriate quiz.

[mlw_quizmaster quiz=10]

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Add, erase pen annotations during a slide show.

In Impress, we can use pen annotations during a slide show to explain the different slides more effectively. This means that during a slide show, we can make our mouse pointer to work as a pen which can be used to highlight the different portions of a slide or add some supporting text which enhances the overall presentation.
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To add pen annotations to a slide show, right-click anywhere on the screen during the slide show and from the resulting menu, click on ‘Mouse pointer as Pen’. This will make the mouse pointer act as a pen which can then be used to add annotations.

After some annotations have been added to the slide show, we might need to remove these. So to erase the pen annotations, right-click anywhere on the screen during the slide show and from the resulting menu, click on ‘Erase all ink on Slide’. This will remove all the pen annotations from the slide show.

Display black, white screen during a slide show. Pause, restart, and end a slide show.

During a slide show, sometimes it might be required that the slide show be paused for a little while. This can be achieved by displaying a black or a white screen for the required duration. By doing so, the slide show will remain paused during this duration.

To display a black or white screen during a slide show, right-click anywhere on the screen during the slide show and from the resulting menu, click on ‘Screen’. This will display two options, ‘Black’ and ‘White’. One of these can be selected appropriately in order to display a black or a white screen.

To restart the slide show after the pause, simply click the mouse button once and the slide show will resume from where it had been paused.

To end a slide show, right click anywhere on the screen during the slide show and from the resulting menu, click on ‘End Show’. This will end the slide show immediately.

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Apply timings to, remove timings from slide transitions.

In Impress, we can set up a slide show to run automatically. To set the default time for slides to be displayed before changing to the next slide, in the Tasks pane, select ‘Slide Transition’. This will open the ‘Slide Transition’ dialog box. In this dialog, leave the transition effect set to ‘No Transition’. Select ‘Automatically after’ in the ‘Advance Slide’ section. Now set a time here and then click on ‘Apply to All Slides’. This will apply the timing for slide transitions.
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To remove the timing, open the same ‘Slide Transition’ dialog box. Here, in the ‘Advance Slide’ section, select ‘On mouse click’. After this, click on ‘Apply to All Slides’. This will remove the timing for all the slide transitions.

Apply settings to a slide show so that it loops continuously when played, does not loop continuously when played.

If you want the whole presentation to auto-repeat or loop continuously once it is played, click on ‘Slide Show’ from the main menu bar and from the resulting menu, click on ‘Slide Show Settings’. This will open the ‘Slide Show’ dialog box.

In this dialog box, under ‘Type’, select ‘Auto’ and set the timing for the pause between slide shows. Select the ‘Show logo’ check box if you want the LibreOffice logo to show during the pause between slide shows. Finally, click on ‘OK’ to save the settings and close the dialog.

Apply settings so that slides advance manually, advance using timings if present. Apply settings so that slide show is presented with animation, without animation.

To select whether a slide show advances manually or not, click on ‘Slide Show’ from the main menu bar and from the resulting menu, click on ‘Slide Show Settings’. This will open the ‘Slide Show’ dialog box.

In this dialog box, under ‘Options’, select the ‘Change slides manually’ check box if you want the slides to advance manually or leave it unchecked if you want the slides to advance using timings. Also, select the ‘Animations allowed’ check box if you want the slide show to be presented with animations and leave this checkbox unchecked if you want the slide show to be presented without the animation effects. Finally, click on ‘OK’ to save the settings and close the dialog.

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Create, show a named custom slide show.

A custom slide show can be used to show all or only some specific slides of a presentation in a user defined order. As many custom slide shows can be defined from one set of slides as are required. In a custom slide show, you can select which slides to include as well as the order in which they are shown. Any hidden slides will not appear in a custom slide show.
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To create a custom slide show, click on ‘Slide Show’ from the main menu bar and from the resulting menu, click on ‘Custom Slide Show’. This will open the ‘Custom Slide Shows’ dialog box.

In this dialog box, click on ‘New’ and the ‘Define Custom Slide Show’ dialog opens.

In this dialog box, type a name for the new custom slide show in the ‘Name’ text box. Here, in the ‘Existing slides’ list, all the existing slides in the presentation are listed. Select the slides from this list to include in the show. Click the ‘>>’ button to include the slides in the ‘Selected slides’ list. You can select and include several slides at the same time. Hold down the ‘Shift’ key from the keyboard and click the first and last slide in a group to select that group, or hold down the ‘Ctrl’ key from the keyboard and click on individual slides to select them.

When you have finished arranging the order of the slides, click on ‘OK’ to save this custom slide show and return to the ‘Custom Slide Shows’ dialog. To activate a custom slide show, select it in the list in the ‘Custom Slide Shows’ dialog box and then check the ‘Use Custom Slide Show’ check box.

Copy, edit, and delete a custom slide show.

To edit a custom slide show (add, remove, or change the order of slides, or change the name of the show), select it in the ‘Custom Slide Shows’ dialog and then click on ‘Edit’.

To delete a custom slide show, select it in the ‘Custom Slide Shows dialog’ and click ‘Delete’. Deletion is immediate and no confirmation message appears.

To create a copy of a slide show, select it in the ‘Custom Slide Shows’ dialog and click ‘Copy’. You can now edit the copy by renaming and adding, removing, or changing the order of slides in it.

You can preview your custom slide show from the Custom Slide Shows dialog if the ‘Use Custom Slide Show’ option is selected. Select the slide show from the list and click on ‘Start’. When you have finished working with custom slide shows, click ‘Close’ to save all changes and close the ‘Custom Slide Shows’ dialog.
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Save a specified slide as a file format: gif, jpeg, bmp.

In Impress, it is possible to save an individual slide as a separate file. To save a particular impress slide as a specified file format, first of all open the slide which needs to be saved. After this, click on ‘File’ from the main menu bar, and from the resulting menu, click on ‘Export’. This will open the ‘Export’ dialog box.
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In this dialog box, we have the ‘Save as type’ drop-down. In this drop-down we have different file format options like JPEG, BMP and GIF. Select the required file format from this drop-down. We can also select the name for the file as well as the location where this file is going to be saved. After providing all the values, click on ‘Save’. This will save the slide as the selected file format.
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Merge slide(s), a complete presentation into an existing presentation.

Merging two presentations together means that the common portion in the two presentations will be retained and the differences between the two will get added to the one which is being used as the base so that the resulting presentation contains all the features of both the presentations.
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To merge some particular slides or a complete presentation into a presentation, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘File’. This will open the ‘Insert File’ dialog box. In this dialog, browse to the presentation which needs to be merged with the current presentation, and then click on ‘Open’. This will open the ‘Insert Slides/Objects’ dialog box.

In this dialog, all the slides in the selected presentation are displayed as a list. So, in order to merge some specific slides, select the required slides from this list and then click on ‘OK’. This will merge the selected slides with the corresponding slides in the open presentation. Also, in order to merge the entire presentation, simply select the header of the list, which is the path of the presentation, and then click on ‘OK’. This will merge the two presentations together.
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As we saw in the last section, there are two ways to embed a data object into an Impress presentation. To create a new data object or to embed an existing file as a data object. To edit or delete embedded data for a newly created data object, we simply need to double-click on the data object. This will bring the data object into its native form. This means that if the data object was a spreadsheet it will start looking like a spreadsheet.
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After this, edit or delete the data in the data object as is normally done. When you next save the presentation, your changes will get saved.

Though the same does not apply to a data object created from an existing file. To edit or delete a data object which has been created from an existing file, you need to edit the original file.
After making changes to the original file, when the Impress Presentation will be next saved, the changes will get reflected in the data object.
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One of the most amazing features of Impress is that it enables us to embed data into a presentation as an object. This means that we can insert any form of data, say a spreadsheet or a chart or a drawing or any other type, into a presentation as an object and then work with this data.
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To embed data into a presentation as an object, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Object’. This will display a sub-menu from where you need to click on ‘OLE Object’. This will open the ‘Insert OLE Object’ dialog box.

In this dialog box, we have two views which can be opened with the help of two radio buttons. These are ‘Create new’ and ‘Create from file’. The ‘Create new’ view is used to create a new data object while using ‘Create from file’; we can create an object from an already existing file.

In the ‘Create new’ view, we just need to select the type of data file we need to insert into the presentation under ‘Object Type’ and then click on ‘OK’. The selected data file will get inserted into the presentation as an object.

In the ‘Create from file’ view, under ‘File’, choose the file which you need to embed as an object. The ‘Search’ button can be used to browse to that particular file. The ‘Link to file’ checkbox can be checked if you also want to create a link to the original document. After selecting all the values, click on ‘OK’. The selected file will get embedded into the presentation as an object.
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Insert an image from a file with a link to the file.

Impress offers us a number of very useful functionalities. Say we need to insert a link to a file in a slide. Now we need to include an image in the slide which will contain the link to the file, to make the presentation more interactive. This can be very easily achieved in Impress.
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We have already studied how to insert images into slides. So we can insert the required image into the slide.

After inserting the image, the next step is to configure this image so that it acts like a link to the appropriate file. To achieve this, right-click once on the image and from the resulting menu, click on ‘Interaction’. This will open the ‘Interaction’ dialog box.

In this dialog box, we have the ‘Action at mouse click’ drop-down. From this drop-down, a number of different options can be selected. To create a link to the document, select ‘Go to document’. A browse option will get enabled to browse to the path of that particular document. Browse to the required document using this option. After providing all the input, click on ‘OK’. The link will get inserted into the slide.
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Link data into a slide and display as an object, icon.

One of the most amazing features of Impress is that it enables us to link data into a presentation and then display the data as an object.
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This means that we can insert any form of data, say a spreadsheet or a chart or a drawing or any other type, into a presentation and then display this data as an object and then work with this data.

To link data into a slide, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Object’. This will display a sub-menu from where you need to click on ‘OLE Object’. This will open the ‘Insert OLE Object’ dialog box.

In this dialog box, we have two views which can be opened with the help of two radio buttons. These are ‘Create new’ and ‘Create from file’. To link data into a slide, we are going to use the ‘Create from file’ view.

In the ‘Create from file’ view, under ‘File’, choose the file which you need to link to the slide. The ‘Search’ button can be used to browse to that particular file. The ‘Link to file’ checkbox needs to be checked in order to create a link to the original document. After selecting all the values, click on ‘OK’. The selected file will get linked to the slide and will be displayed as an object.

Update, break a link.

To update a link in impress, right-click on the link object and from the resulting menu, click on ‘Edit’.

To update a link in impress, right-click on the link object and from the resulting menu, click on ‘Break’. This will break the link and the link will no longer be functional.
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