Category: Advanced Word Processing

To update a field, right-click on the field and from the resulting menu, click on ‘Fields’. This will open the ‘Edit Fields’ dialog box. In this dialog box, we have the same ‘Type’, ‘Select’ and ‘Format’ areas as we have seen in the previous sections. Select the required ‘Type’ and ‘Format’ from this dialog box and then click on ‘OK’. This will update the field accordingly.
[the_ad id=”12355″]
[show_slider name=advanced-word-processing-lock-unlock-and-update-a-field]
[the_ad id=”12356″]
Locking a field means that we will not be able to update that field later. So no matter how much we try and update that field, but the contents will remain the same. To lock a field, while inserting a field, say ‘File Name’; in the ‘Fields’ dialog box, in the bottom right-hand corner, we have the ‘Fixed content’ check-box. If this check-box is checked, then the field will get locked and will not change even if it is updated at a later stage.

To unlock a field, simply uncheck this ‘Fixed content’ checkbox using the ‘Edit Fields’ dialog box.

[the_ad id=”12397″]

When we enter a field into a document which has some kind of numbering attached to it, then sometimes it may be desired to change the numbering format for that field. This can be easily achieved in Writer.
[the_ad id=”12355″]
[show_slider name=advanced-word-processing-change-field-number-format]
[the_ad id=”12356″]
To change the field number format, click on ‘Insert’ from the main menu bar, and from the resulting menu, click on ‘Fields’. This will display a sub-menu, click on ‘More Fields’ from this menu. This will open the ‘Fields’ dialog box.

In this dialog box, under the tab ‘Variables’, under ‘Type’, we have an option ‘Number range’. When we select this option, then under ‘Select’ we get different types of numbering fields available in Writer. Select any of the required option here and then under ‘Format’ we will get different types of numbering formats available in Writer. Select the one which is required.

After this, click on ‘Insert’. This will insert the field with the selected numbering format into the document. After this, click on ‘Close’ to return to the document. This is how we can insert a field with a particular numbering format into the document.

Also, to change the numbering format for a field which has already been inserted into the document, double click on that particular field. This will open the ‘Edit Fields’ dialog box. In this dialog box, we have the same ‘Type’, ‘Select’ and ‘Format’ areas. Select the required format from ‘Format’ and then click on ‘OK’. This will change the field number format for that field.

Insert a sum formula field code in a table.

In the last section, we saw some of the different types of fields which we can insert into a document. Other than these, we can also insert a sum formula field code into a document.
[the_ad id=”12355″]
[show_slider name=advanced-word-processing-sum-formula-field-code]
[the_ad id=”12356″]
To insert a sum formula field code into a document, click on ‘Insert’ from the main menu bar, and from the resulting menu, click on ‘Fields’. This will display a sub-menu, click on ‘More Fields’ from this menu. This will open the ‘Fields’ dialog box.

In this dialog box, under the tab ‘Variables’, under ‘Type’, we have an option ‘Insert Formula’. When we select this option, then under ‘Format’ we get different types of formula formats available in Writer. Select the one which is required and after this, enter the sum formula code which needs to be inserted into the document in the ‘Formula’ input box.

After this, click on ‘Insert’. This will insert the sum formula field code into the document. After this, click on ‘Close’ to return to the document. This is how we can insert a sum formula field code into a document. Any other formula field can also be inserted into the document using this same method.

[the_ad id=”12397″]

Insert, delete fields like: author, file name and path.

In Writer, fields are one of the most useful features. We can use fields for a number of different purposes. Fields are used to enter standard data blocks into a document. These can be current date, the total number of pages in a document, page number or even some conditional content. These are only some of the many field types available in Writer.
[the_ad id=”12355″]
[show_slider name=advanced-word-processing-using-fields]
[the_ad id=”12356″]
To insert fields into a document, click on ‘Insert’ from the main menu bar, and from the resulting menu, click on ‘Fields’. This will display a sub-menu which lists a number of different fields available in writer. We can select the required field name from this list and the selected field will get inserted into the document.

If the field type required is not available in this menu, then click on ‘More Fields’. This will open the ‘Fields’ dialog box.

In this dialog box, we have a wide variety of fields available under different tabs. Under the ‘Document’ tab, under ‘Type’, we have the option ‘File name’. When we select this option, then under ‘Format’ we get different types of field formats available in Writer. Select the one which is required and then click on ‘Insert’. This will insert the field into the document. After this, click on ‘Close’ to return to the document. We can enter the other available fields by following these same steps.
[the_ad id=”12397″]

Create, delete a cross-reference to: numbered item, heading, bookmark, figure, and table.

A cross reference is simply a reference from one part of the document to some other part of the document which contains related information. This simply means that if two parts of a document contain related information then we can use a cross reference to establish a connection between these two parts.
[the_ad id=”12355″]
[show_slider name=advanced-word-processing-references]
[the_ad id=”12356″]
To create a cross reference, first of all go to the part of the document from where you need to create a cross reference to some other part of this document. After this, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Cross-reference’. This will open the ‘Fields’ dialog box.

In this dialog box, under the ‘Cross-references’ tab, we have a number of sections. Under ‘Type’, we can select the type of cross-reference we need to create. So if we need to create a cross reference for a bookmark which we have already created, select ‘Bookmarks’ as ‘Type’. All the available bookmarks will get listed under ‘Selection’. Select the required bookmark here. After this, under ‘Insert reference to’, we can select where we need to insert the cross-reference; whether in the same ‘Page’, the same ‘Chapter’ or one among the other available options.

Under ‘Name’, we can provide the name for the new cross-reference being created. After selecting all the values, click on ‘Insert’. A new cross-reference will get inserted into the document.

In the same way as we chose to create a cross-reference for a bookmark, we can also select other options, like ‘Headings’ or ‘Illustration’, under ‘Type’. This is how we can create a cross-reference for different parts of a document.
[the_ad id=”12397″]

Add, delete a bookmark.

A bookmark is a simple tool using which you can save shortcuts to some particular parts of a document and can reach those parts of the document directly by simply clicking on the bookmark.
[the_ad id=”12355″]
[show_slider name=advanced-word-processing-bookmarks]
[the_ad id=”12356″]
To add a bookmark to a place in a document, first of all click on that particular place. After this, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Bookmark’. This will open the ‘Insert Bookmark’ dialog box.

In this dialog box, enter a name for the bookmark and then click on ‘OK’. The bookmark will get inserted into the document.

To use a bookmark, click on ‘View’ from the main menu bar and from the resulting menu, click on ‘Navigator’. This will open the ‘Navigator’. In the navigator, when we expand ‘Bookmarks’, we get a list of all the bookmarks present in the document. Simply click on the bookmark from this list and the control will shift to that portion of the document. Now close the navigator and start working.

To delete a bookmark, open the same ‘Insert Bookmark’ dialog box. This dialog lists all the bookmarks present in the document. Simply select the bookmark which you need to delete and then click on ‘Delete’ button. This will delete the selected bookmark.
[the_ad id=”12397″]

Mark an index: main entry, subentry. Delete a marked index entry.

An index entry is a technique which helps us in defining some areas in a document which we might need to be used as the headings in a table of contents. This simply means that using index entries, we can define some particular areas in a document to make them a heading in our table of contents.
[the_ad id=”12355″]
[show_slider name=advanced-word-processing-index-entry]
[the_ad id=”12356″]
To mark an index entry, first of all select the text which you need to mark as an index entry. After this, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Indexes and Tables’, and from the resulting sub-menu, click on ‘Index Entry’. This will open the ‘Insert Index Entry’ dialog box.

In this dialog box, we have a number of options. Under the ‘Index’ drop-down list, we can choose the type of index entry we need to mark. The type to be selected depends on the type of index we need to create. If we are going to use this index entry for a table of contents, then we can select the ‘Index’ as ‘Table of Contents’ and if we need to use some other type, we can choose ‘User Defined’.

Under ‘Level’, we can select the level of the heading which this index entry will be marked as. Level 1 means main heading, 2 means sub-heading and so on.

After selecting all the values, click on ‘Insert’ and then click on ‘Close’. This will insert the index entry into the document.

In order to delete a marked index entry, simply right-click on the index entry and from the resulting menu, click on ‘Index Entry’. This will open the ‘Edit Index Entry’ dialog box. In this dialog box, among the different available options, simply click on the ‘Delete’ button. The index entry will get deleted.

Create, update an index based on marked index entries.

We discussed in the last section that index entries can be used as headings in table of contents. Here we will see how exactly this can be achieved.

To create a table of contents based on marked index entries, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Indexes and Tables’, and from the resulting sub-menu, click on ‘Indexes and Tables’. This will open the ‘Insert Index/Table’ dialog box.

In this dialog box, under the ‘Index/Table’ tab, we have a number of options. Under the ‘Type and Title’ area, we can insert the ‘Title’ for the new table of contents and under ‘Type’, we can choose the type of index which we need to create. Here we are creating a ‘Table of Contents’ and hence we are going to choose the ‘Type’ as ‘Table of Contents’.

After this, under the ‘Create From’ area, we have a number of checkboxes. To create a table of contents based on marked index entries, check the ‘Index marks’ checkbox.

After this, click on ‘OK’. The required table of contents will get inserted into the document.

To update a table of contents, simply right-click on the table of contents and from the resulting menu, click on ‘Update Index/Table’. This will update the table of contents with the latest changes which have been done to the document.
[the_ad id=”12397″]

Create, update a table of figures based on specified styles and formats.

In the same way as we can create a table of contents, we can also create a table of figures in Writer. A table of figures lists all the tables, graphics and objects present in the document in a table format. Whenever a new graphic or table is added to the document, these changes automatically appear in the table of figures when it is next updated.
[the_ad id=”12355″]
[show_slider name=advanced-word-processing-table-of-figures]
[the_ad id=”12356″]
To create a table of figures based on specified heading styles and formats, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Indexes and Tables’, and from the resulting sub-menu, click on ‘Indexes and Tables’. This will open the ‘Insert Index/Table’ dialog box.

In this dialog box, under the ‘Index/Table’ tab, we have a number of options. Under the ‘Type and Title’ area, we can insert the ‘Title’ for the new table of contents and under ‘Type’, we can choose the type of index which we need to create. Here we are creating a ‘Table of Figures’ and hence we are going to choose the ‘Type’ as ‘User-Defined’.

After this, under the ‘Create From’ area, we have a number of checkboxes. To create a table of figures based on specific heading styles and formats, check the ‘OLE objects’, ‘Graphics’ and ‘Tables’ checkboxes.

After this, click on ‘OK’. The required table of figures will get inserted into the document.

To update a table of figures, simply right-click on the table of figures and from the resulting menu, click on ‘Update Index/Table’. This will update the table of figures with the latest changes which have been done to the document.
[the_ad id=”12397″]

Create, update a table of contents based on specified heading styles and formats.

Writer’s table of contents feature lets you build an automated table of contents from the headings in your document. These entries are automatically generated as hyperlinks in the table. Whenever changes are made to the text of a heading in the body of the document or the page on which the heading appears, those changes automatically appear in the table of contents when it is next updated.

[the_ad id=”12355″]
[show_slider name=advanced-word-processing-table-of-contents]
[the_ad id=”12356″]

Before you start, make sure that the headings are styled consistently. For example, you can use the Heading 1 style for chapter titles and the Heading 2 and Heading 3 styles for chapter subheadings.

To create a table of contents based on specified heading styles and formats, click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Indexes and Tables’, and from the resulting sub-menu, click on ‘Indexes and Tables’. This will open the ‘Insert Index/Table’ dialog box.

In this dialog box, under the ‘Index/Table’ tab, we have a number of options. Under the ‘Type and Title’ area, we can insert the ‘Title’ for the new table of contents and under ‘Type’, we can choose the type of index which we need to create. Here we are creating a ‘Table of Contents’ and hence we are going to choose the same as ‘Type’.

After this, under the ‘Create From’ area, we have three checkboxes. To create a table of contents based on specific heading styles and formats, check the ‘Outline’ and ‘Additional styles’ checkboxes. This will enable a small button in front of the ‘Additional styles’ checkbox. Click on this button to open the ‘Assign Styles’ dialog box.

In this dialog box, under ‘Styles’, we have all the different text formatting styles available in Writer. Here we can select the particular formatting based on which we want to create the table of contents. This means that the styles which will be selected here will be used to define the headings and subheadings for the table of contents and any text which uses these styles will be treated as a heading or a subheading. This is why it is very important to have all the text with proper formatting styles.

To select a style as a heading or a subheading, simply click on the style and using the left/right buttons present at the bottom left corner of the dialog, move that style to position 1, 2 or any of the required positions up to 10. Position 1 means heading, 2 means subheading and so on.

After selecting the required style, click on ‘OK’. This will return the control to the ‘Insert Index/Table’ dialog box. Here, click on ‘OK’. The required table of contents will get inserted into the document.

To update a table of contents, simply right-click on the table of contents and from the resulting menu, click on ‘Update Index/Table’. This will update the table of contents with the latest changes which have been done to the document.
[the_ad id=”12397″]

Insert, modify footnotes, endnotes.

Footnotes and Endnotes in a document are used to give credit to sources of any material which is being borrowed, summarized or paraphrased in that document. They are intended to refer readers to the exact pages of the works listed in the Works Cited, References, or Bibliography section.
[the_ad id=”12355″]
[show_slider name=advanced-word-processing-footnotes-and-endnotes]
[the_ad id=”12356″]
The main difference between Footnotes and Endnotes is that Footnotes are placed numerically at the foot of the very same page where direct references are made, while Endnotes are placed numerically at the end of the essay on a separate page entitled Endnotes or Notes.

This means that the Footnotes are placed at the end of the same page and provide references to the text on that same page while the Endnotes are placed at the end of the whole document and provide references to the content of the entire document.

To insert Footnotes or Endnotes, place the mouse pointer on the exact point where the footnote or the endnote needs to be inserted and then click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Footnote/Endnote’. This will open the ‘Insert Endnote/Footnote’ dialog box.

In this dialog box, under ‘Type’ we have two radio buttons to select whether we need to insert a footnote or an endnote. Select the appropriate radio button here. Under ‘Numbering’ we can select what numbering type we need to use for the footnote or endnote. If you need to use a particular numbering, select ‘Character’ radio button and then select the required character by clicking on ‘Choose’.

After selecting all the required values, click on ‘OK’. The footnote or the endnote will get inserted into the document. A footnote will be a superscript character in the text and the same character will be present at the bottom of the page where we can describe the footnote briefly. In the same way an endnote will be a superscript character in the text and then the same character at the end of the document.

These characters, the superscript and the one below the page or at the end of the document work as a link to each other. When mouse pointer is hovered over these, then the pointer changes into a small hand symbol along with a small comment about the footnote or the endnote.

To modify a footnote or endnote, hover over the footnote or endnote. The mouse pointer will take the shape of a small hand sign. Now, right-click once and from the resulting menu, select ‘Footnote/Endnote’. This will open the ‘Edit Footnote/Endnote’ dialog box. Make the appropriate changes here and then click on ‘OK’. The footnote or the endnote will get modified accordingly.

Convert a footnote to an endnote. Convert an endnote to a footnote.

To convert a footnote to an endnote or vice versa, hover over the footnote or endnote. The mouse pointer will take the shape of a small hand sign. Now, right-click once and from the resulting menu, select ‘Footnote/Endnote’. This will open the ‘Edit Footnote/Endnote’ dialog box. Now change the type here using the ‘Type’ radio buttons and then click on ‘OK’. The footnote or the endnote will get converted into an endnote or a footnote respectively.

[the_ad id=”12397″]