Category: Advanced Word Processing

Add a caption above, below a graphical object or table.

In simple terms, a caption is a title or a small introduction or description which describes any graphical object or a table in small detail. In LibreOffice Writer, we can add a caption to a graphical object or a table.
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To add a caption, right-click on the graphical object and from the resulting menu, click on ‘Caption’. This opens the ‘Insert Caption’ dialog box. In this dialog, under ‘Caption’, we can add the text which is required to be added as the caption for the object and then under ‘Properties’, in the ‘Position’ field, we can select among the two values ‘Above’ and ‘Below’ to add the caption above or below the object.

After making all the changes click on ‘OK’. The caption will get added in the document.

Add, delete a caption label.

To add a caption label, we need to follow the same steps which have been mentioned in the last section. In the same ‘Insert Caption’ dialog box, under ‘Caption’, we can add the required caption label.

To delete a caption label, click once on the caption and then you can delete the caption using the backspace key from the keyboard.

Change caption number format.

To change the caption number format, we need to open the same ‘Insert Caption’ dialog box which we have used in the earlier sections.

In this dialog box, under ‘Properties’, in the ‘Numbering’ field, we can select among the different available caption number formats. After selecting the required format, click on ‘OK’. The changes will get saved in the document.

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As we have seen in the last section, we can convert delimited text into a table in Writer. In the same way, we can convert a table into delimited text.

To convert a table into text, first of all select the table which needs to be converted into text. After this, click on ‘Table’ from the main menu bar and from the resulting drop-down menu, click on ‘Convert’. This will give another menu which contains two options. Click on ‘Table to Text’ from this menu. This will open the ‘Convert Table to Text’ dialog box.
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In this dialog box, under ‘Separate Text At’, we have a number of radio buttons which give the characters which will be used to separate the different columns of the table when the table will be converted into text. Select the appropriate character here. ‘Other’ can be chosen to use a custom character.

After selecting the appropriate character, click on ‘OK’. The table will get converted into text.

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Convert delimited text to a table.

In Writer, we can convert delimited text into a table. The text to be converted must contain characters to indicate column separators. Paragraph marks indicate an end of a table row. This means that a continuous piece of text where a character, say a semicolon, separates the different columns and a paragraph character indicates the end of a row can be converted into a proper table in Writer.
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To do this conversion, first of all select the text which needs to be converted into a table. After this, click on ‘Table’ from the main menu bar and from the resulting drop-down menu, click on ‘Convert’. This will give another menu which contains two options. Click on ‘Text to Table’ from this menu. This will open the ‘Convert Text to Table’ dialog box.

In this dialog box, under ‘Separate Text At’, we have a number of radio buttons which give the characters which separate the different columns of the table in text format. Select the appropriate character here. ‘Other’ can be chosen to use a custom character.

Some other options are also present in this dialog box, which can be selected as per the requirements. If a particular format needs to be chosen for the table which is going to get created then we can use the ‘AutoFormat’ option. Click on the ‘AutoFormat’ button and this will display the ‘AutoFormat’ dialog box. The required format can be chosen from this dialog.

After selecting all the appropriate options, click on ‘OK’. The selected text will get converted into a table.

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Sort data by one column, by multiple columns at the same time.

Sorting data means arranging data as per some pre-defined structures. To sort data in a table in Writer, first of all we need to select the table which needs to be sorted. After this, click on ‘Table’ from the main menu bar and from the resulting drop-down menu, click on ‘Sort’. This will open the ‘Sort’ dialog box.

In this dialog box, in the ‘Sort Criteria’ area, different columns can be selected, according to which the sorting needs to be done. The order of sorting, whether ascending or descending, can also be chosen.
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Some other options are also present in this dialog box, which can be selected as per the requirements. After selecting all the appropriate options, click on ‘OK’ and the sorting will be done.

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Allow, do not allow row(s) to break across pages.

To allow rows of a table to break across pages in a document, right-click once anywhere inside the table and form the resulting menu, click on ‘Table’. This will open the ‘Table Format’ dialog box.
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In this dialog box, under the ‘Text Flow’ tab, we have a checkbox ‘Allow row to break across pages and columns’. To allow rows to break across pages, check this checkbox and then click on ‘OK’. If we do not want to allow the rows to break across the pages, uncheck this checkbox and then click on ‘OK’.

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Automatically repeat heading row(s) at the top of each page.

To automatically repeat heading rows of a table at the top of each page, first of all select the heading row of the table. After this, click on ‘Table’ from the main menu bar and from the resulting drop-down menu, click on ‘Heading rows repeat’. The heading rows for the table will get repeated at the top of each page.
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Change cell text alignment and direction.

To change the text alignment inside the cells of a table, right-click once anywhere inside the table and form the resulting menu, click on ‘Edit Paragraph Style’. This will open the ‘Paragraph Style’ dialog box.
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In this dialog box, under the ‘Alignment’ tab, we have a set of radio buttons under ‘Options’. These radio buttons define the different types of alignments which can be used for the text inside the cells of the selected table. Select the required alignment here and then click on ‘OK’. The changes will get applied to the document.

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Merge, split cells in a table.

To merge cells in a table, first of all select the cells which need to be merged. After this, click on ‘Table’ from the main menu bar and from the resulting drop-down menu, click on ‘Merge Cells’. The selected cells will get merged into one.

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To split cells in a table, select the cell which needs to be split. After this, click on ‘Table’ from the main menu bar and from the resulting drop-down menu, click on ‘Split Cells’. This will open the ‘Split Cells’ dialog box.

In this dialog box, under ‘Split’, select the number of cells into which the selected cell needs to be split from the option ‘Split cell into’. Also, the direction for the splitting of the cells can also be chosen. After selecting everything, click on ‘OK’. The selected cells will get split as per the options selected.
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Apply a table auto format/table style.

To apply a table auto format/table style to a table in LibreOffice Writer, first of all click once anywhere inside the table to which the auto formatting needs to be applied. After this, click on ‘Table’ from the main menu bar and from the resulting menu, click on ‘AutoFormat’.
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This will open the ‘AutoFormat’ dialog box. In this dialog box, all the available table formats are displayed as a list under ‘Format’. The required format can be selected from this list. After this, click on ‘OK’. The selected format will get applied to the table.

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Insert, delete a column break.

To insert a column break, first of all place the mouse pointer at the point where you want to insert the column break. Now click on ‘Insert’ from the main menu bar and from the resulting menu, click on ‘Manual Break’.

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This will open the ‘Insert Break’ dialog box. In this dialog box, under ‘Type’, select the ‘Column break’ radio button and then click on ‘OK’. This will insert a column break into the document at the point which was selected by the mouse pointer.

To delete a column break, simply place the mouse pointer at the point where the column break has been inserted and then press the ‘Backspace’ key from the keyboard once. This will delete the column break.

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