Category: Presentations

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Start a slide show from first slide, from current slide.

We can start the slide show from the first slide by selecting the ‘Slide Show’ option from the main menu bar and from the drop down that appears selecting the option ‘Start from first slide’. This will start the presentation from the first slide.
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We can also start the presentation from any other slide by selecting the ‘Slide Show’ option from the main menu bar and then selecting the option ‘Start from current slide’. This will start the presentation form the currently selected slide.

Navigate to next slide, previous slide or specified slide during a slide show.

Navigation to the next slide depends upon what we have selected in the ‘Slide Transition’ option. If we have selected ‘Automatically’, then after x seconds we will automatically move to the next slide. If we have selected ‘On Mouse Click’, then we can use the down arrow key, right arrow key, page down key, left mouse button or spacebar to move to the next slide. To go to the previous slide, we can use the up arrow key, left arrow key or page up key.

If we need to move to a specified slide during the slide show then right click anywhere on the screen. A list appears which has option ‘Go to slide’. After clicking on this option, a list appears which has the names of all the slides. We can select the slide to which we need to move from this list.

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Start a slide show from first slide, from current slide.

We can start the slide show from the first slide by selecting the ‘Slide Show’ option from the main menu bar and from the drop down that appears selecting the option ‘Start from first slide’. This will start the presentation from the first slide.
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[show_slider name=understanding-presentations-slide-show]
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We can also start the presentation from any other slide by selecting the ‘Slide Show’ option from the main menu bar and then selecting the option ‘Start from current slide’. This will start the presentation form the currently selected slide.

Navigate to next slide, previous slide or specified slide during a slide show.

Navigation to the next slide depends upon what we have selected in the ‘Slide Transition’ option. If we have selected ‘Automatically’, then after x seconds we will automatically move to the next slide. If we have selected ‘On Mouse Click’, then we can use the down arrow key, right arrow key, page down key, left mouse button or spacebar to move to the next slide. To go to the previous slide, we can use the up arrow key, left arrow key or page up key.

If we need to move to a specified slide during the slide show then right click anywhere on the screen. A list appears which has option ‘Go to slide’. After clicking on this option, a list appears which has the names of all the slides. We can select the slide to which we need to move from this list.

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Change slide setup, slide orientation to portrait, landscape. Change paper size.

We can change the slide orientation to portrait or landscape by using the ‘Print’ dialog box. Firstly select ‘Print’ option form the ‘File’ option on the main menu bar. This will open the ‘Print’ dialog box. Now, in this dialog box, under the ‘General’ tab, click on the ‘Properties’ button.
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This will open a new dialog. In this dialog, under the ‘Layout’ tab, we have the ‘Orientation’ option from where we can select the slide orientation as portrait or landscape. After selecting the required orientation, click on ‘OK’.

Print entire presentation, specific slides, handouts, notes pages, outline view of slides, number of copies of a presentation.

As has been explained in the previous section, to print a slide or any portion of the slide, first of all we need to go to the ‘Print’ dialog box. Now first of all, select if you want to print the ‘Slides’, ‘Handouts’, ‘Notes’ or ‘Outline’ from the ‘Document’ drop-down list under the ‘Print’ area under the ‘General’ tab of the ‘Print’ dialog box.

Now, if you want to print all the slides, select ‘All Slides’ option under ‘Range and Copies’ and if you want to print only some selected slides then select ‘Slides’ option under ‘Range and Copies’ and mention the slide numbers separated by comma.

Lastly, to specify the number of copies you need to print, enter the number in the ‘Number of Copies’ option.
Now, after making all the necessary changes, click on ‘OK’.
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Spell check a presentation and make changes like: correcting spelling errors, deleting repeated words.

To spell check a presentation, click on ‘Tools’ from the main menu bar and from the resulting drop-down menu, click on ‘Spelling and Grammar’. This will open the ‘Spelling and Grammar’ dialog box. This dialog lists all the incorrect words in the current presentation by highlighting them in red under ‘Not in dictionary’ area. The suggestions for the correct spellings for these words are also shown in the ‘Suggestions’ area.
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In order to make changes to incorrect words, select the appropriate correct suggestion for the incorrect word from the ‘Suggestions’ area, and then click on ‘Correct’. This will replace the incorrect word with the correct one selected from the given suggestions. This is how the corrections can be done to a presentation.
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Hide, Show Slides

In Impress, we can choose to hide a slide. To hide a slide, select the slides that you want to hide in the Slides pane, or in Slide Sorter view. After this, click on ‘Slide Show’ from the main menu bar and from the resulting menu, click on ‘Hide Slide’. The slide will now be displayed grayed out to indicate that it is hidden. The hidden slide is not deleted and remains in the file.
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To show a hidden slide, select the hidden slides that you want to show in the Slides pane, or in Slide Sorter view. After this, click on ‘Slide Show’ from the main menu bar and from the resulting menu, click on ‘Show Slide’. The slide will now become visible.

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Add presenter notes to slides.

Notes provide a convenient way to create reminders or add extra information to slides in a presentation. Notes are not displayed during a slide show. However, using dual displays, you can display any notes on the second display as a presentation cue. You can also print the notes and use them as handouts.
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To add notes to a slide, first of all select the slide to which you want to add notes to. After this, click on ‘View’ from the main menu bar and from the resulting menu, click on ‘Notes Page’ to open the ‘Notes view’. Click in the text box showing ‘Click to add notes’ and type or paste text or graphics as required. When you have finished entering notes, return to ‘Normal view’.
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Add, remove preset animation effects for different slide elements.

Slide animations are applied to individual slide elements like charts, graphics, titles, bullet points etc. We apply slide animation from ‘Normal View’ so that each element on the slide can be selected.
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Now to apply animation, choose option ‘Custom Animation’ from the Tasks Pane or from ‘Slide Show’ option in the main menu bar. The following dialog box will appear.

To add custom animation effects we click on the ‘green plus (+) sign’ as has been shown in the above dialog box. Upon clicking the ‘green plus sign’, a new dialog box appears. Now, from this dialog box various animation effects can be applied. We will discuss about each one of these.

Firstly, if we want to apply an animation effect to an object for the way it should be displayed on the screen, select the ‘Entrance’ tab and then select the appropriate effect from the list that appears.

Secondly, if we want to apply animation effects to objects for changing the color, then select the ‘Emphasis’ tab and choose the effect from the list that appears.

Thirdly, if we want to apply an animation effect to an object for the way it leaves the screen, then select the ‘Exit’ tab and choose the effect from the list that appears.

After selecting the appropriate effect, click on ‘OK’ and the effect will get applied to the object.

We can set the speed of the animation effects from the ‘Speed’ option as has been shown in the above illustration and we can also check the ‘Automatic Preview’ checkbox if we need to see the effects before applying them to the objects.

All the animation effects we have applied will appear in the form of a list in the ‘Custom Animation’ section in the Task Pane. Now to start the animation, we can choose the options from the ‘Start’ drop down list. If we need to start the animation on the click of a mouse then choose the ‘On Click’ option or if we need to run the animation at the same time as the previous animation then choose the ‘With Previous’ option and if we need to run the animation as soon as the previous animation ends then choose the ‘After Previous’ option. The visual description of all these options has been shown in the illustration.

We can remove the animation effects from the object by simply selecting the effect from the ‘Custom Animation’ area and clicking on remove button represented by red colored ‘X’ sign and the effect will get removed from the object.
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Add, remove transition effects between slides.

Slide transitions represent the effects which are displayed when we move from one slide to another in a presentation. Slide transition effects can be both added as well as removed according to the presenter’s requirements.
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We can add transition effects by selecting ‘Slide Transition’ from the Tasks Pane or by selecting ‘Slide Transition’ from the ‘Slide Show’ option on the main menu bar. First of all select the slide in the slide pane for which we need to add the transition. If we want to apply transition effects to all the slides then do not select any slide in the slide pane.

Now in the ‘Slide Transition’ dialog box, select the type of transition you need to apply under ‘Apply to Selected Slides’ list. We can modify the selected transition effect by changing the speed or adding sound from the ‘Modifying Transition’ area. The sound can be added from the ‘Sound’ drop-down list.

When we choose to add sound in the slide transition, ‘Loop until next sound’ option becomes enabled as shown in the above diagram. If we choose this option then the sound is played repeatedly till the next sound starts and if we have only one sound selected then it will keep repeating during the entire slide show.

After selecting all the slide transition effects, we can choose from the ‘Advance Slide’ area how we need to proceed to the next slide, whether by clicking the mouse or automatically after some time. If we choose to proceed automatically, then we need to define the time gap also.

We can remove the transition effects by selecting the slide from where we want to remove the transition effects and then selecting ‘No Transition’ option in ‘Apply to selected slide’ under ‘Slide Transition’.

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Group, un-group drawn objects in a slide.

Grouping objects means that a particular number of objects which are being grouped together will behave as one entity. So any operation which needs to be performed will be performed on the whole group together. We can group any number of objects in a slide by using the ‘Selection’ tool from the ‘Drawing Toolbar’ and then drawing an imaginary rectangle around the objects to be grouped.
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After this, eight green colored selection handles will get displayed around the objects.

Now, go to the ‘Format’ option on the main menu bar and then from the drop down that appears, select ‘Group’ and from the list that appears, select ‘Group’. The selected objects will get grouped together.

To ungroup the objects we need to follow the same steps as above. We can select the whole group by selecting any one of the objects. Now, click on the ‘Format’ option from the main menu bar and then select ‘Group’ from the drop down that appears and after this, select the option ‘Ungroup’ from the list that appears.

We can also right click on the selected grouped objects and then from the list that appears, choose the ‘Ungroup’ option.

Bring a drawn object one level forward, one level backward, to the front, to the back of other drawn objects.

To bring an object forward or to take it backward, first of all the select the object and then right-click on the selected object, and from the menu which gets displayed, click on ‘Arrange’. This will open a list of options. In this list, click on ‘Bring to Front’ to bring the object to the front, click on ‘Bring Forward’ to bring the object one level forward, click on ‘Send Backward’ to send the object to the back of the other drawn objects on the slide and click on ‘Send to Back’ to send the object one level backward.
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