Category: Presentations

Tables are very effective in conveying structured information. Table in a slide can be inserted by clicking on ‘Insert’ in the main menu bar and selecting ‘Table’ from the drop down list which gets displayed.
[the_ad id=”12355″]
[show_slider name=understanding-presentations-tables]
[the_ad id=”12356″]
After this, a dialog box appears, in which we can select the ‘Number of rows’ and the ‘Number of columns’ needed in the table. After selecting the appropriate values, click on ‘OK’ and the table will get inserted in the slide.

We can select the design of the table from the ‘Tasks Pane’. Any of the predefined designs can be selected which differ mainly according to the color scheme.

The options under ‘Table Design’ do the following functions:

• Header Row: This option is selected by default and it adds a different colored background to the first row in the table.
• Total Row: This option adds different colored background to the last row in the table.
• Banded Rows: This option is also selected by default. It adds different colored background to alternative rows, making it easier to read the data in the table.
• First Column: It adds a separate background color to the first column of the table.
• Last Column: It adds a separate background to the last column of the table.
• Banded Columns: It adds a separate background to alternate columns.

Enter, edit text in a table slide.

To insert data in a table, click once inside the cell in which the data needs to be entered. This will give a blinking text pointer inside the cell. Now simply enter the required data using the keyboard.

To edit the data in a table, click once inside the cell whose data needs to be edited. Now delete the already present value using the ‘delete’ button from the keyboard and then enter the new value. This is how we can edit the table data.

Select rows, columns, entire table.

To select a row or a column, click once on any one of the cells from that particular row or column. The table formatting toolbar menu will get displayed at the bottom of the presentation. From this menu, click on the ‘>>’ icon. A new list of options will get displayed. From this list, the ‘Select Column’, ‘Select Rows’, or the ‘Select Table’ options can be selected to select a column, a row or the whole table respectively. These options have been shown in the below given illustration.

Insert, delete rows and columns.

To insert a row or a column, click once on any one of the cells from the column to whose right the new column needs to be inserted or from the row below which the new row needs to be inserted. The table formatting toolbar menu will get displayed at the bottom of the document. From this menu, click on the ‘>>’ icon. A new list of options will get displayed. From this list, the ‘Insert Row’ or the ‘Insert Column’ options can be selected to insert a row or a column respectively. These options have been shown in the illustration above.

To delete a row or a column, click once on any one of the cells from that particular row or column. The table formatting toolbar menu will get displayed at the bottom of the document. From this menu, click on the ‘>>’ icon. A new list of options will get displayed. From this list, the ‘Delete Row’ or the ‘Delete Column’ options can be selected to delete a row or a column respectively. These options have been shown in the illustration above.
[the_ad id=”12397″]

Indent bulleted text. Remove indent from bulleted text.

Indentation helps in defining the amount of space to be made available to the right and to the left side of the page. Indentation can be done by selecting ‘Format’ option from the main menu bar. Now select ‘Paragraph’ from the drop down list which gets displayed. In the ‘Paragraph’ dialog box which gets displayed, under the ‘Indents & Spacing’ tab, under the section ‘Indent’, we can specify the indentation required for the bulleted text as has been shown below.
[the_ad id=”12355″]
[show_slider name=understanding-presentations-lists]
[the_ad id=”12356″]
Indentation from the bulleted text can be removed by selecting the value ‘0’ in the ‘Before text:’ or ‘After text:’ option as has been shown in the above figure. After selecting all the values, click on ‘OK’.

Adjust line spacing before and after bulleted, numbered lists.

Line spacing is defined as the space between the lines in a paragraph. Line spacing for bulleted and numbered lists can be defined by using the same ‘Paragraph’ dialog box which was used in the earlier sections. In this dialog box, under the ‘Indents & Spacing’ tab, open the ‘Line Spacing’ drop-down list and then select the type of line spacing required. After selecting the required value, click on ‘OK’.

Switch between the different standard bullets, number styles in a list.

To switch between different bullet and number styles, click on ‘Format’ from the main menu bar and from the resulting menu, click on ‘Bullets and Numbering’. This will open the ‘Bullets and Numbering’ dialog box.

In this dialog box, under the ‘Bullets’ and ‘Numbering Type’ tabs, we have lists of different bullet and numbering styles. The required style can be chosen from these lists and after making all the changes, click on ‘OK’. This will save the changes to the presentation.

This is how we can switch between different standard bullet and number styles.
[the_ad id=”12397″]

Indent bulleted text. Remove indent from bulleted text.

Indentation helps in defining the amount of space to be made available to the right and to the left side of the page. Indentation can be done by selecting ‘Format’ option from the main menu bar. Now select ‘Paragraph’ from the drop down list which gets displayed. In the ‘Paragraph’ dialog box which gets displayed, under the ‘Indents & Spacing’ tab, under the section ‘Indent’, we can specify the indentation required for the bulleted text as has been shown below.
[the_ad id=”12355″]
[show_slider name=understanding-presentations-lists]
[the_ad id=”12356″]
Indentation from the bulleted text can be removed by selecting the value ‘0’ in the ‘Before text:’ or ‘After text:’ option as has been shown in the above figure. After selecting all the values, click on ‘OK’.

Adjust line spacing before and after bulleted, numbered lists.

Line spacing is defined as the space between the lines in a paragraph. Line spacing for bulleted and numbered lists can be defined by using the same ‘Paragraph’ dialog box which was used in the earlier sections. In this dialog box, under the ‘Indents & Spacing’ tab, open the ‘Line Spacing’ drop-down list and then select the type of line spacing required. After selecting the required value, click on ‘OK’.

Switch between the different standard bullets, number styles in a list.

To switch between different bullet and number styles, click on ‘Format’ from the main menu bar and from the resulting menu, click on ‘Bullets and Numbering’. This will open the ‘Bullets and Numbering’ dialog box.

In this dialog box, under the ‘Bullets’ and ‘Numbering Type’ tabs, we have lists of different bullet and numbering styles. The required style can be chosen from these lists and after making all the changes, click on ‘OK’. This will save the changes to the presentation.

This is how we can switch between different standard bullet and number styles.
[the_ad id=”12397″]

Change text formatting: font sizes, font types.

To change the font size and the font type of the text in a presentation, right-click anywhere on the text area and from the resulting menu, click on ‘Character’. This will open the ‘Character’ dialog box.
[the_ad id=”12355″]
[show_slider name=understanding-presentations-formatting-text]
[the_ad id=”12356″]

In this dialog box, under the ‘Fonts’ tab, we have the ‘Size’ and ‘Font’ drop-down lists. The appropriate font size and font type can be selected from these lists. After selecting the required values, click on ‘OK’. This will make the required changes to the presentation.

Apply text formatting: bold, italic, underline, shadow.

In the same ‘Character’ dialog box, under the ‘Fonts’ tab, we have the ‘Style’ drop-down list. From this list we can choose the ‘Bold’ or ‘Italic’ options to make the text style as bold or italic.

After making the changes, click on ‘OK’ to make these changes effective.

We have another method to format a piece of text as bold, italic, or underline. First of all, select the text which needs to be formatted. After this, right-click on the selected text and from the resulting menu, click on ‘Format’. This displays a menu which contains three options for ‘Bold’, ‘Italic’, and ‘Underline’. The appropriate formatting option can be chosen from this menu.

Apply different colours to text.

In the same ‘Character’ dialog box which has been used in the previous sections, under the ‘Font Effects’ tab, we have the ‘Font color’ drop-down list. Select the required color from this list and then click on ‘OK’. This will change the text color.

Apply case changes to text.

To apply case changes to text, first of all select the text which needs to be formatted. After this, right-click on the selected text and from the resulting menu, click on ‘Change Case’. This displays a menu which contains options like ‘lowercase’ and ‘UPPERCASE’. The appropriate formatting option can be chosen from this menu.

Align text: left, centre, right in a text frame.

To align text in different ways in LibreOffice Impress, click on ‘Format’ from the main menu bar and from the resulting drop-down menu, click on ‘Paragraph’. This will open the ‘Paragraph’ dialog box.

In this dialog box, under the ‘Alignment’ tab, we have the ‘Options’ area. Here we have a list of all the alignment types in the form of radio buttons. Select the appropriate alignment from this list and then click on ‘OK’. This will align the text in the chosen style.
[the_ad id=”12397″]

Delete text.

The text can be deleted by simply selecting the unwanted text and pressing the ‘Delete’ button on your keyboard.

Another method is to place the text pointer to the right of the text which needs to be deleted and then press the ‘backspace’ button from the keyboard. This will delete the text backwards. Release the button after deleting as much text as is needed.
[the_ad id=”12355″]
[show_slider name=understanding-presentations-delete-undo-redo-text]
[the_ad id=”12356″]

Use the undo, redo command.

The undo command undoes the effect of the recent changes which were made to the document in such a way so that the most recent change is undone first. The redo command performs the most recent change done to the document again.

To use the undo or redo commands, click on ‘Edit’ from the main menu bar. From the resulting drop-down, click on ‘Undo’ or ‘Redo’ as per the requirement to perform undo or redo respectively.

[the_ad id=”12397″]

Enter text into a placeholder in standard, outline view.

To enter text into a slide, simply click once in the text area. This will give a blinking text pointer in the text area. Now use the keys on your keyboard to enter the text values. This is how we can enter text into an Impress presentation.
[the_ad id=”12355″]
[show_slider name=understanding-presentations-enter-text]
[the_ad id=”12356″]

Edit text in a presentation.

To edit content by entering or removing characters or words within existing text, select the text which you want to remove and replace. After this type the new text values. The new text will automatically take place of the selected text.

Copy, move text within, between presentations.

To copy text within a presentation, or between open presentations, select the text which needs to be copied and then right click on the selected text and from the resulting menu, click on ‘Copy’. After this, place the text pointer where the text needs to be copied to, this location can be in the same presentation or even some other open presentation, and again right-click and from the resulting menu, click on ‘Paste’. The text will get copied to the new location.

To move text within a presentation, or between open presentations, select the text which needs to be moved and then right click on the selected text and from the resulting menu, click on ‘Cut’. After this, place the text pointer where the text needs to be moved to, this location can be in the same presentation or even some other open presentation, and again right-click and from the resulting menu, click on ‘Paste’. The text will be moved to the new location.

[the_ad id=”12397″]

Enter text into a placeholder in standard, outline view.

To enter text into a slide, simply click once in the text area. This will give a blinking text pointer in the text area. Now use the keys on your keyboard to enter the text values. This is how we can enter text into an Impress presentation.
[the_ad id=”12355″]
[show_slider name=understanding-presentations-enter-text]
[the_ad id=”12356″]

Edit text in a presentation.

To edit content by entering or removing characters or words within existing text, select the text which you want to remove and replace. After this type the new text values. The new text will automatically take place of the selected text.

Copy, move text within, between presentations.

To copy text within a presentation, or between open presentations, select the text which needs to be copied and then right click on the selected text and from the resulting menu, click on ‘Copy’. After this, place the text pointer where the text needs to be copied to, this location can be in the same presentation or even some other open presentation, and again right-click and from the resulting menu, click on ‘Paste’. The text will get copied to the new location.

To move text within a presentation, or between open presentations, select the text which needs to be moved and then right click on the selected text and from the resulting menu, click on ‘Cut’. After this, place the text pointer where the text needs to be moved to, this location can be in the same presentation or even some other open presentation, and again right-click and from the resulting menu, click on ‘Paste’. The text will be moved to the new location.

[the_ad id=”12397″]

Recognize good practice in creating slide content: use short concise phrases, bullet points, numbered lists.

When we create a presentation, the content added in the slide should be short and precise. This helps in creating self-explanatory slides. Impress application supports various methods to follow good practice in creating slides like using bullet points or numbered lists.
[the_ad id=”12355″]
[show_slider name=understanding-presentations-good-practice]
[the_ad id=”12356″]
The process of creating bullets or numbered lists is dependent on the type of text box used. In the Auto-layout text boxes, by default the outline style is bulleted lists. Whereas for text box created by the ‘T’ Text Tool, we need to follow some steps which will be explained in the upcoming sections.

All the text boxes in the in-built layouts have bulleted list by default as has been explained above. To display the text in bullet list, click on ‘Click to add text’ and start typing. If we need to start new bullet line, just press ‘enter’ from the keyboard. Also, if we need to start a new line without the bullet list, press ‘Shift+Enter’.

In Auto-layout, to switch between bullet and numbered list we can go to ‘Format’ in the main menu bar. Here, select the ‘Bullets and Numbering’ icon. This will open the ‘Bullets and Numbering’ dialog box as has been shown below, where you can switch between numbers and bullets and also the different styles of both respectively.

To create a list in the manually created text box, firstly place the cursor in the text box and click on the ‘Bullets On\Off’ icon in the ‘Text Formatting Toolbar’ as has been shown below. Now, in the text box, type the text. To start the new bullet line or to start a line without bullets follow the same process as explained for Auto-layout.

We can switch between bullet lists and numbered lists in the same way as we did for Auto-layout text box.
[the_ad id=”12397″]

Recognize good practice in creating slide content: use short concise phrases, bullet points, numbered lists.

When we create a presentation, the content added in the slide should be short and precise. This helps in creating self-explanatory slides. Impress application supports various methods to follow good practice in creating slides like using bullet points or numbered lists.
[the_ad id=”12355″]
[show_slider name=understanding-presentations-good-practice]
[the_ad id=”12356″]
The process of creating bullets or numbered lists is dependent on the type of text box used. In the Auto-layout text boxes, by default the outline style is bulleted lists. Whereas for text box created by the ‘T’ Text Tool, we need to follow some steps which will be explained in the upcoming sections.

All the text boxes in the in-built layouts have bulleted list by default as has been explained above. To display the text in bullet list, click on ‘Click to add text’ and start typing. If we need to start new bullet line, just press ‘enter’ from the keyboard. Also, if we need to start a new line without the bullet list, press ‘Shift+Enter’.

In Auto-layout, to switch between bullet and numbered list we can go to ‘Format’ in the main menu bar. Here, select the ‘Bullets and Numbering’ icon. This will open the ‘Bullets and Numbering’ dialog box as has been shown below, where you can switch between numbers and bullets and also the different styles of both respectively.

To create a list in the manually created text box, firstly place the cursor in the text box and click on the ‘Bullets On\Off’ icon in the ‘Text Formatting Toolbar’ as has been shown below. Now, in the text box, type the text. To start the new bullet line or to start a line without bullets follow the same process as explained for Auto-layout.

We can switch between bullet lists and numbered lists in the same way as we did for Auto-layout text box.
[the_ad id=”12397″]

We can add text into the slides in Impress using the ‘Text Box’. There are two ways for adding text into the slides: we can either choose a predefined layout for the text boxes for the slides from the ‘Tasks Pane’, these layouts are known as ‘Auto-Layout Text Box’, or we can insert a text box using a text tool symbolized by ‘T’ in the text toolbar.
[the_ad id=”12355″]
[show_slider name=understanding-presentations-handling-text]
[the_ad id=”12356″]
To enter text in the Auto Layout text box, ‘Normal View’ should be selected. Then we add text where ‘Click to add text’ is displayed.

To enter text into text box created by using ‘Text Tool’, ‘Normal View’ should be selected. We can create the text box by clicking on the ‘T’ text icon and drag the mouse in the slide to create the text box. Release the mouse button after creating the desired text box. We can reposition the text box in the slide. Now the text can be entered or pasted in this text box.

[the_ad id=”12397″]