ICDL Workforce modules - Office Applications - Documents

The Word Processor is a program that lets you create a document with pictures, hyperlinks and graphics. It offers you full freedom to customize the layout, fonts, size etc.; helps you to correct the grammar and spelling mistakes in the documents; provides you with suggestions from dictionary and thesaurus and allows you to save in many formats to run across many platforms.

Category

Using The Application

Skill Set

Working with Documents

Task Item

Open, close a word processing application. Open, close documents.

Create a new document based on default template, other available template like: memo, fax, agenda.

Save a document to a location on a drive. Save a document under another name to a location on a drive.

Save a document as another file type like: text file, Rich Text Format, template, software specific file extension, version number.

Switch between open documents.

Skill Set

Enhancing Productivity

Task Item

Set basic options/preferences in the application: user name, default folder to open, save documents.

Use available Help functions.

Use magnification/zoom tools.

Display, hide built-in toolbars. Restore, minimize the ribbon.

Category

Document Creation

Skill Set

Task Item

Switch between page view modes.

Enter text into a document.

Insert symbols or special characters like: ©, ®, ™.

Skill Set

Task Item

Display, hide non-printing formatting marks like: spaces, paragraph marks, manual line break marks, tab characters.

Select character, word, line, sentence, paragraph, entire body text.

Edit content by entering, removing characters, words within existing text, by overtyping to replace existing text.

Use a simple search command for a specific word, phrase.

Use a simple replace command for a specific word, phrase.

Copy, move text within a document, between open documents.

Use the undo, redo command.

Category

Formatting

Skill Set

Task Item

Change text formatting: font sizes, font types.

Apply text formatting: bold, italic, underline.

Apply text formatting: subscript, superscript.

Apply different colours to text.

Apply case changes to text.

Apply automatic hyphenation.

Skill Set

Task Item

Create, merge paragraph(s).

Insert, remove soft carriage return (line break).

Recognize good practice in aligning text: use align, indent, tab tools rather than inserting spaces.

Align text left, centre, right, justified.

Indent paragraphs: left, right, first line.

Set, remove and use tabs: left, centre, right, decimal.

Recognize good practice in paragraph spacing: apply spacing between paragraphs rather than use the Return key.

Apply spacing above, below paragraphs. Apply single, 1.5 lines, double line spacing within paragraphs.

Add, remove bullets, numbers in a single level list. Switch between different standard bullet, number styles in a single level list.

Add a box border and shading/background colour to a paragraph.

Skill Set

Task Item

Apply an existing character style to selected text.

Apply an existing paragraph style to one or more paragraphs.

Use copy format tool.

Category

Objects

Skill Set

Task Item

Create a table ready for data insertion.

Insert, edit data in a table.

Select rows, columns, cells, entire table.

Insert, delete, rows and columns.

Skill Set

Task Item

Modify column width, row height.

Modify cell border line style, width, colour.

Add shading/background colour to cells.

Skill Set

Graphical Objects

Task Item

Insert an object (picture, image, chart, drawn object) to a specified location in a document.

Select an object.

Copy, move an object within a document, between open documents.

Resize, delete an object.

Category

Mail Merge

Skill Set

Task Item

Open, prepare a document, as a main document for a mail merge.

Select a mailing list, other data file, for use in a mail merge.

Insert data fields in a mail merge main document (letter, address labels).

Skill Set

Task Item

Merge a mailing list with a letter, label document as a new file or printed output.

Print mail merge outputs: letters, labels.

Category

Prepare Outputs

Skill Set

Task Item

Change document orientation:
portrait, landscape. Change paper size.

Change margins of entire document, top, bottom, left, right.

Recognize good practice in adding new pages: insert a page break rather than using the Return key.

Insert, delete a page break in a document.

Add, edit text in headers, footers. Add fields in headers, footers:
date, page number information, file name.

Apply automatic page numbering to a document.

Skill Set

Check And Print

Task Item

Spell check a document and make changes like: correcting spelling errors, deleting repeated words.

Add words to a built-in custom dictionary using a spell checker.

Preview a document.

Print a document from an installed printer using output options like: entire document, specific pages, number of copies.

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