This module sets out advanced skills that can be used to produce complex documents, enhance outputs, and improve productivity, when using a word processing application.

Category

Formatting

Skill Set

Text

Task Item

Apply text wrapping options for graphical objects (picture, chart, diagram, drawn object), tables.

Use find and replace options like: matching case, whole words, font formats, paragraph formats, paragraph marks, page breaks.

Use paste special options: formatted text, unformatted text.

Skill Set

Paragraphs

Task Item

Apply line spacing within paragraphs: at least, exactly/ fixed, multiple/proportional.

Apply, remove paragraph pagination options.

Apply, modify outline numbering in multi-level lists.

Skill Set

Styles

Task Item

Recognise good practice in maintaining consistent and accessible design and format throughout a document by using styles, alternative text.

Create, modify, update a character style.

Create, modify, update a paragraph style.

Skill Set

Columns

Task Item

Apply multiple column layouts. Change number of columns in a column layout.

Change column widths and spacing. Insert, remove lines between columns.

Insert, delete a column break.

Skill Set

Tables

Task Item

Apply a table autoformat/table style.

Merge, split cells in a table. Split a table.

Change cell margins, alignment, text direction.

Automatically repeat heading row(s) at the top of each page.

Allow, do not allow row(s) to break across pages.

Sort data by one column, by multiple columns at the same time.

Convert delimited text to a table.

Convert a table to text

Category

Referencing

Skill Set

Captions, Footnotes and Endnotes

Task Item

Add a caption above, below a graphical object, table.

Add, delete a caption label.

Change caption number format.

Insert, modify footnotes, endnotes.

Convert a footnote to an endnote. Convert an endnote to a footnote.

Skill Set

Citations and Bibliography

Task Item

Insert, edit a citation like: book, article, conference proceedings, website, report.

Set, modify citation style.

Create, update a bibliography.

Skill Set

Reference Tables and Indexes

Task Item

Create, update a table of contents based on specified heading styles and formats.

Create, update a table of figures based on specified styles and formats.

Edit a table of contents, table of figures like: heading styles, format, leaders.

Mark an index: main entry, subentry. Delete a marked index entry.

Create, update an index based on marked index entries.

Skill Set

Bookmarks and Cross-References

Task Item

Add, delete a bookmark.

Create, update, delete a cross-reference to: numbered item, heading, bookmark, figure, table.

Add a cross-reference to an index entry.

Category

Enhancing Productivity

Skill Set

Using Fields

Task Item

Insert, delete fields like: file name and path, file size, total page number.

Insert a formula field code in a table like: sum, average, count.

Change field number, date format.

Lock, unlock, update a field.

Skill Set

Forms, Templates

Task Item

Create, modify a form using available form field options: text field, check box, drop-down menu.

Protect, unprotect a form.

Save a document as a template, modify a template.

Modify the default template.

Skill Set

Mail Merge

Task Item

Edit, sort, filter a mail merge recipient list.

Insert ask, if...then...else... fields

Merge a document with a recipient list using given merge criteria

Skill Set

Linking, Embedding

Task Item

Create a simple chart in a document.

Link data from a document, application and display as an object, icon.

Update, break a link.

Embed data into a document as an object.

Edit, delete embedded data

Skill Set

Automation

Task Item

Modify automatic text formatting options.

Create, modify, delete automatic text correction entries.

Create, modify, insert, delete automatic text entries.

Record a simple macro like:change page setup, insert a table with a repeating heading row, insert fields in document header, footer.

Run a macro.

Assign a macro to a custom button.

Category

Collaborative Editing

Skill Set

Tracking and Reviewing

Task Item

Turn on, off track changes. Track changes in a document locally, online using a specified display view.

Accept, reject changes in a document locally, online.

Insert, edit, delete, show, hide comments/notes in a document locally, online.

Compare and merge documents.

Skill Set

Security

Task Item

Add, remove password protection for a document: to open, to modify.

Protect a document to only allow tracked changes or comments

Category

Preparing Outputs

Skill Set

Sections

Task Item

Create, modify, delete section breaks in a document.

Change page orientation, page vertical alignment, margins for sections of a document.

Skill Set

Document Setup

Task Item

Apply different headers and footers to sections, first page, odd and even pages in a document.

Add, modify, remove a watermark in a document.

Skill Set

Spelling, Thesaurus

Task Item

Set, modify default spell check language.

Use Thesaurus to search, insert alternative word(s).